Certificate of Disposition/Conviction
A Certificate of Disposition/Conviction is an official court document affixed with the Court Seal that indicates the disposition of the case. There is a fee of $5.00 required for each Certified requested. However, if you were represented by Assigned Counsel (ex. Public Defender, etc.) for the case you are requesting, OR if you are currently in possession of a NYS Benefit Card, you may have the fee waived due to indigency.
In-person requests and payments are accepted via cash, money order/certified cashier’s check or credit/debit card transactions (Visa, MasterCard, Discover and American Express). If you are mailing in your request, please pay via Money Order or Certified Cashier’s Check only as there is no current ability to accept remote payment via credit card for this type of transaction.
For persons experiencing financial hardship, please know you may be entitled to have the cost(s) of the Certificate waived. To apply for a Fee Waiver, ask the clerk to provide you with the information and application, or you may visit https://www.nycourts.gov/legacyPDFs/courts/6jd/forms/SRForms/ifp_howto.pdf. Once you have completed the Fee Waiver application, you will need to file it with the County Court for their review and approval/denial. If approved, you will need to provide it to the Court along with your search request found on the Certificate of Disposition Form.
If your agency is exempt from search fees pursuant to statute, you will need to provide your search request in writing on agency letterhead.
Please be advised that records retention schedules may affect your request if it is older than the Court is currently holding records for.
In-person requests and payments are accepted via cash, money order/certified cashier’s check or credit/debit card transactions (Visa, MasterCard, Discover and American Express). If you are mailing in your request, please pay via Money Order or Certified Cashier’s Check only as there is no current ability to accept remote payment via credit card for this type of transaction.
Note regarding Sealed Cases:
IF YOU ARE THE DEFENDANT and you are requesting a Certificate for a SEALED case, proper proof of identification will be required to release the information. If you are mailing in a request, you will also need to have it notarized to prove you are the defendant.
IF YOU ARE ACTING AS AN AGENT ON BEHALF OF A DEFENDANT, and you are requesting a Certificate for a SEALED case, you must provide a notarized statement from the defendant indicating your permission and authorization to have sealed record information released to you.
Please know that if a record is sealed and you are not the defendant, or you do not have written notarized permission of the defendant to have the information released to you, the COURT CANNOT ACKNOWLEDGE THAT A RECORD EXISTS (See Criminal Procedure Law sec. 160.50). Please know that refunds are not provided for these requests.
If a defendant is adjudicated a Youthful Offender, information is not available to the defendant without a formal motion or notarized statement from defendant to the Court, stating reason requesting release of information which then requires judicial approval. (Criminal Procedure Law sec. 720.35).