The requirements for public access to agency administrative records are set forth in Article 6 of the Public Officers Law, which is entitled “Freedom of Information Law,” otherwise known as FOIL. In order to identify and locate any existing and responsive records that might be the subject to disclosure, your FOIL request must:
Be for specific records, and
Reasonably describe the records sought
You should note that FOIL does not require the creation or compilation of records or a response to questions. Public Officers Law, § 89(3).
If you are seeking to obtain copies of records subject to disclosure under FOIL, you may submit a specific FOIL request, via regular mail, to:
Shawn Kerby, Assistant Deputy Counsel
Office of Court Administration
25 Beaver Street, Room 1170
New York, NY 10004
In the alternative, you may submit a FOIL request, via electronic mail, to the following address: firstname.lastname@example.org.
Many administrative records and reports are available for downloading at no cost through the alphabetical listing of various administration records and reports on this site
The fee for reproducing records in response to FOIL requests is $.25 per page, for pages that do not exceed 9 inches by 14 inches; the cost for reproducing copies of larger records may be the “actual cost of [reproduction].” See Public Officers Law, § 87(1)(b)(iii); 22 NYCRR § 124.8.
Inspection of Records
If you want to inspect administrative records in person, you may submit a FOIL request, via regular mail or electronic mail, as explained above, and request an appointment to inspect the records. OCA is open during regular business hours, 9 a.m. to 5 p.m., on weekdays, except on holidays. You will be advised where these records can be found and what time you will be able to inspect them.
The appeal of a denial of a FOIL request may be submitted, within 30 days of such denial (Public Officers Law, § 89(4)), to:
Barry R. Clarke, Chief of Operations
FOIL Appeals Officer
25 Beaver Street, 11th Floor
New York, NY 10004
Committee on Open Government
For additional information about FOIL, including advisory opinion about FOIL, you may visit the website for the Committee on Open Government at http://www.dos.state.ny.us/coog/index.html