It is the policy of the Unified Court System to encourage the resolution of civil legal disputes by methods including mediation, arbitration, neutral evaluation, in-court settlement practices, and summary jury trials. All actions or proceedings heard in Surrogate’s Court, shall be presumptively eligible for early referral to an alternative dispute resolution process unless otherwise excluded. The Court may refer parties to an ADR process at any time after an action has been commenced and are encouraged to do so at the earliest appropriate opportunity.
ADR CONTACT INFORMATION
Lauren A. Jones, Esq.
Court Attorney Referee
Alternative Dispute Resolution Coordinator, New York City Surrogates Courts
Call for Mediators
Queens Surrogates Court serves a wide variety of litigants, including persons of varying age, race, ethnicity, national origin, gender, sexual orientation, physical or mental ability, religion, socioeconomic and family status. The Court’s Mediation Programs recognize that neutrals with a wide variety of cultural and life experiences enrich the alternate dispute resolution process by bringing diverse perspectives to resolving disputes. To accomplish these goals, it is important that the Queens Surrogates Mediation Program Rosters attract and retain neutrals who represent a range of personal and professional backgrounds who can, thereby, better serve and instill confidence in participants in the alternate dispute resolution process. To that end, qualified applicants of all diverse backgrounds and experiences are encouraged to apply for admission to the Mediation Rosters in Queens Surrogates Court.
The Surrogate shall establish, and the ADR Program Contact shall maintain, a roster of trained mediators ("The Roster") for the Program which shall be available on the Court website. To be eligible to join the Roster as a Mediator, a person shall satisfy the training and experience requirements of Part 146 of the Rules of the Chief Administrative Judge as follows:
All Court Roster Mediators shall have received at least 24 hours of basic mediation training, 16 hours of additional training in the specific mediation techniques applicable to Surrogates matters. In addition, all Court Roster Mediators shall have recent experience mediating actual cases in the area of Trusts and Estates and Surrogates matters. Mediation experience can be achieved by mediating at least three (3) Court cases in a New York State, or b. Completing a Court Mediation Apprenticeship.
A Court Mediation Apprenticeship shall include observing at least one (1) mediation, regardless of case type; Co-mediating three (3) Court cases in the subject area of the types of cases to be referred to them and debriefing all observations and mediations with a court roster mediator or ADR Program Contact; and evaluation by a court roster mediator or ADR Program Contact
All Court Roster Mediators must attend six hours of approved Continuing Education relevant to mediating in their respective practice areas every two years.
Fulfillment of these requirements does not guarantee acceptance onto the Roster. Final placement on a Roster or continuation on a Roster is in the discretion of the District Administrative Judge under Part 146 of the Rules of the Chief Administrator.
If the matter is referred to mediation, the Court will issue an Order of Reference or Referral (“the Order”). Within 30 days of the issuance of the Order, the parties shall select one of the following services for mediation including: Roster Mediator, Community Dispute Resolution Center, Judicial Hearing Officer, or Private Mediator. Mediation shall be completed within 45 days of the Order of Reference or referral to mediation. If the matter is not resolved in mediation, the parties shall proceed with discovery, but may be subject to further referral to mediation. During the mediation process, the Court may continue appearances of the matter before the Judge, Law Clerk, Court Attorney, Court Attorney Referee or Judicial Hearing Officer.
Community Dispute Resolution Centers
You may seek the services of a Community Dispute Resolution Center (CDRC), which offers free and low-cost mediation. There is a CDRC for every county in New York State. They can mediate court cases, as well as disputes that are not in court. Many CDRCs offer virtual mediation. If a court refers your case to mediation, consult first with the referring court about your options: in some courts and in some case types, mediation services may be free of charge. More information and a link to your local CDRC can be found here: https://ww2.nycourts.gov/ip/adr/ProgramList.shtml.
Alternative Dispute Resolution (ADR): ADR stands for alternative dispute resolution – a variety of processes that help parties resolve their dispute without a trial. ADR may also refer to appropriate dispute resolution, referring to a number of processes that can be used to resolve a conflict, dispute, or claim.
Arbitration: Arbitration is a process where disputing parties agree that one or several individuals --- the arbitrators --- can make a decision about the dispute after receiving evidence and hearing arguments.
Community Dispute Resolution Center (CDRC): The New York State Unified Court System partners with local non-profit organizations known as CDRC’s to provide mediation, arbitration, and other dispute resolution options as an alternative to court. CDRC’s help litigants resolve a wide range of family and matrimonial courts disputes involving parents and children as well as child custody and visitation issues.
Mediation: Mediation refers to a confidential dispute resolution process in which a neutral third party --- the mediator -- helps parties identify issues, clarify perceptions, and explore options for a mutually acceptable outcome.
Mediator: A trained third party neutral. The Mediator is not a decision maker. The Mediator serves as a neutral facilitator of communication and helps the litigants reach resolution of the issue(s) being mediated.
Part: A part shall mean any branch of court so designated by Administrative Rule or any Supreme Court IAS Justice, Acting Justice, Family Court Judge, Surrogate Judge or Judicial Hearing Officer presiding over the matter assigned.
Presumptive ADR: In a presumptive Alternative Dispute Resolution (ADR) referral model, parties are referred early on to utilize some form of ADR such as arbitration, mediation, neutral evaluation, settlement conferencing or a special masters.
Neutral Evaluation: Neutral evaluation is an ADR process where the case is referred to an expert, usually an attorney, who is asked to provide a balanced and unbiased evaluation of the dispute.
Settlement Conferencing: Settlement conferences are similar to mediation in that a third-party neutral assists the parties in exploring settlement; however, these conferences are usually conducted by a judge or court staff and generally focus on the attorneys and their legal arguments.
Summary Jury trials: A summary jury trial is a one-day trial in which attorneys for each party present a shortened version of the case in a real courtroom before a jury.
Frequently Asked Questions
Right to Counsel/Right to Assigned Counsel (where app): Parties have a right to have an attorney present with them during mediation. Attorneys are strongly encouraged to prepare clients for mediation sessions and assist with drafting agreements. Parties do not need to agree to anything in mediation without first speaking with an attorney.
Who Can attend? When parties have lawyers, some forms of alternative dispute resolution (ADR) might involve only the lawyers. If the people involved in the case wish to participate in ADR or the court asks them to take part, they will always be allowed to bring their lawyer.
People can always ask to stop the ADR session so they have time to talk to a lawyer or have a lawyer assigned.
ADR can be very flexible and customized. So as long as everyone agrees, there are many ways that other people, who are not parties in the case or the lawyers could also be invited to join in an ADR session.
When will I get referred to a Presumptive ADR session? Parties may be referred at any time to ADR but one of the goals of the Presumptive ADR Program is to refer cases earlier rather than later in order to limit financial and emotional costs and reduce backlog. This might mean that your case could be referred to some type of ADR at the preliminary conference or before extensive discovery takes place. Each court makes this determination based on the case type and the resources available.
What notice will I receive? This Court will notify parties that they are to attend an ADR session by a written order.
Whom do I contact to confirm when and where to appear or with questions? Parties should refer to the Referral Order; or contact the assigned/appointed mediator; their attorney, if any; or the Judge that referred the matter to mediation.
How Is Language Access for those who do not feel comfortable working in English handled? Parties or their attorney, should notify their Attorney, if any, or the Court referring the matter to mediation, or notify the mediator. Parties may retain a private interpreter or use a service e.g. Language Line (www.languageline.com; (800) 752-6096).
Are there exceptions to participation in Mediation? ADR Generally? Yes. Exceptions are made at the Surrogate’s sole discretion.
COST? That depends on the issues and on you and the other party. Mediators on the Court Roster have agreed to provide the first 90 minutes of mediation free of charge. Some mediation providers may offer additional, free mediation services to qualifying families, others may offer a sliding fee scale. Community Dispute Resolution Centers may charge a nominal (small) administrative fee but are, in many instances, free of charge.
Who is delivering the service: Judges, Court Attorney Referees, Judicial Hearing Officers, Law Clerks, Court Attorneys, private attorneys, roster members and CDRCs.
Roster of Mediators
Parties and/or Attorney may select a mediator from those who sit on the Queens Surrogates Roster, searchable below.