Subpoenaed records may be viewed and copied by a party or their attorney. A delegate of an attorney appearing in the action may only view or copy the records with a signed letter from the attorney of record giving that specific individual permission to view and or copy records. Subpoenaed records must remain in the records room, except if they are being removed to the courtroom for trial. Removal of records to the courtroom, at the time of trial requires signed judicial authorization.
Per the Office of Court Administrations retention schedule, any records remaining in the subpoenaed records room will be destroyed 30 days after the date of disposition.
Exceptions: If a note of issue is vacated, or the case is stricken from the trial calendar, all subpoenaed records will be retained for one year. All records remaining after one year will be destroyed.